As of [DATE], the total amount due is [AMOUNT]. Outstanding Payment Request Letter. If you don't get a response, send another email on the day payment is due to give a gentle reminder. If you have any questions about payment methods, or the . Please provide me a statement of my account's activity for the past [12] months . To: Tim_brown@Email.Com. The senders' title in the company. Include a polite opening. Our records indicate that you have an outstanding balance of {amount}, dating {date of invoice}. Dear Mrs. Goodwin, This is in reference to the plumbing services you received from Pipe Homes Ltd on April 4, 2029. Template. Subject: [Your business' name]: invoice [invoice reference number] Body: Hi [Recipient's first name]. If you wish to contest this debt, please contact Ms. Cynthia Boorman at 724-658-3200 or boormanc @ TOP . Please note, we are in urgent need of funds to pay off salaries of our workers, staff & vendors. Also, it offers a dashboard with all the information you might need, like the payment history and balance due. Our records indicate that you have an outstanding balance of $2,359.00, dating July 28, 2029. You can write payment reminder emails and set triggers for them; for instance, if the customer is one week late with the payment, Regpack can automatically send a prepared email. Entrepreneur recommends offering your client a payment plan if mounting late fees don't seem to faze them. That gives your customers the chance to explain their situation for the overdue invoice. A polite email reminder is the first step of how to ask for payment professionally. Be Polite. The name of the person the letter is being addressed to. I would be really grateful if you could confirm that everything is on track for payment. Email subject: Invoice #10237 is due today. Re: Outstanding Payment Request. We are writing to request payment for the outstanding balance on your account. Our records show that you have an outstanding bill of $456. Luckily, I've drafted up 12 payment reminder sample emails that fit within that sweet spot and will actually work in your collection efforts. Clarify The Payment Options You Accept. Dear Mr. Brown, I know you're a very busy man, and sometimes bills can easily get misplaced. October 28, 2022. Leave this line blank. 6. At this point, we will need to escalate the issue further if we don't hear from you in the next few days. Payment Plan for Invoice #1078: Overdue Notice. . Message: Hi John Doe, This is just a reminder that payment on invoice #10237 (total $5,400), which we sent on March 25th, is due today. 4567 OH, Texas. Subject line: [insert your business name here] - [invoice reference] Dear [customer name], I hope you're well. The email should of course be automated, so the users information and payment details are automatically filled into the email text and the . 1. Template: 4. We have 5 different payment request email templates for you to download and use. However, my records show that you still have an outstanding balance on your account in the amount of $475.00 with a past due date of July 24, 2022. 4. I am writing to remind you to release our outstanding payment (mention the purpose of payment here). Being polite in your overdue invoice letter isn't just a courtesy. Subject: First Reminder For Late Payment. Businesses get these regularly, and accept them as part of life. If your late-paying customer hasn't made payment . It's not ideal, but at least you're increasing the likelihood of getting paid. Dear Mr. John Clemens, I know you're a very busy man, and sometimes bills can easily get misplaced. [Company] [Address] [City], [State] [Zip Code] Dear [Name]: I am writing you to request that the details of my account balance with your company be provided to me in writing. We are writing to request urgent payment for the the total outstanding balance of [amount past due]. The first step is a call or reminder sent via email or snail mail reminding them of the past due status of invoices. The sender's name. Send a simple payment request email and follow it up with another one if payment is not made for the late invoice. Free Template for a Request for Payment Letter. Below is the email template we provide for our clients that is sent to their applicants and registrants when they are requesting payment from an applicant. The ideal email copy is between 50 and 125 words has a response rate of 50%. letter requesting payment outstanding balance. If you have already paid the amount requested, please disregard this letter. According to our agreement, you were supposed to offer payment by June 12 2029. Subject: Request Letter for June 12 Payment. Note that this is the first correspondence regarding payment and doesn't need to be serious. You can view your invoice here: [link to invoice]. Second Payment Reminder Email: On the Day the Payment Is Due. Template 3: Hi FIRST_NAME, I hope this email finds you well. Subject: Requesting Release of Outstanding Payment. 2. Source: Regpack. Hence, we request you to kindly help us in getting the above-mentioned payment released on an urgent basis. I have enclosed a copy of the invoice. 2. Email Subject: Your payment to invoice #10430 is one week late. Our records show that [invoice ####] is now [number of days overdue]. Begin the email with a polite opening to greet the client. Sample letter to customer for overdue payment after lockdown due to Corona pandamic -jyoti (04/13/20) dear sir, . Always remain polite in your communication. We would be grateful if you could send us the payment as soon as possible. A Professional Sample Letter for Payment Reminder. Keep The Subject Line Concise And Precise. We're writing to remind you that your invoice, [invoice reference] - [invoice amount] for [brief summary of the work you performed], is due on [due date]. As per the terms of payment, the balance payment is already due/ due on __/__/____ (payment due date). I share company bank account details below: Looking for your kind reply. The date that the letter was written. Remember that you want to request payment while still maintaining the possibility of future contracts with the client, so being friendly is important. You can make payment to the bank account specified on the invoice. It can be modified for your company's use. The most polite way to ask for payment is an invoice email as a gentle reminder. 3. Receipt Amount: ($3000. Additionally, the subject line doesn't mention invoice or amount so it's more likely to be opened. I hope you are well. Sample 1 - Ask For Payment Email. 4 Things To Include In Your Outstanding Payment Reminder Email Format. I have attached a copy of the invoice. Payment request email template #1 A week before the payment due date. Include Updated Information. Address of the person the letter is being addressed to. Receipt No: EC1290. I just wanted to drop you a quick note to remind you that [amount owed on invoice] in respect of our invoice [invoice reference number] is due for payment on [date due].. Related: How To Write an Invoice in 9 Steps. Email Body: Hello Mr. Jackson, According to our records, you have not paid off the amount of $350 for invoice #10430. Each section provides two samples with different tones. Payment Request Letter for Outstanding Balance (Format) Here is a basic format for a payment request letter for outstanding balance. Generously make the installment at the most punctual. Please inform either we need to collect personal or you can transfer to our bank account. Here's how you can phrase each individual requesting payment email you send to your client. Second email. Divide the invoice total up into manageable chunks. Anything beyond that most likely won't get read. Mail 7 | Final Payment Reminder Email: Payment Due For More Than 3 Months. For the first email one week before the payment due date, you should keep your tone: Friendly, Dear Rose, This is a solicitation letter that the receipt referenced beneath is currently ten days due. The request for overdue payment can be issued by retailers, ecommerce stores and more and this business letter can be sent via electronic or regular mail, courier or post. Receipt Date: 12th January 2020. Template of a letter requesting details of your outstanding balance due. I have attached a copy of the invoice. The company's name. 2. com. However, my records show that you still have an outstanding balance on your account in the amount of $5,000.00 with a past due date of DATE. State, City, Zipcode. The company's address. The outstanding payment is one week late, so I would be grateful if you looked into the matter and respond to this email. The purpose of this email is to follow up with you .